Planning on turning your vision into reality? And what’s your best way to avoid challenges and problems during this journey? A solid action plan.
We have outlined 6 steps explaining how to write an action plan. Once you familiarize yourself with them, go ahead and use the editable templates below to start planning right away.
- What is an Action Plan?
- Why You Need an Action Plan?
- How to Write an Action Plan?
- Action Plan Templates
What is an Action Plan?
An action plan is a specific list of tasks in order to achieve a particular goal. It can be regarded as a proposed strategy to execute a specific project to achieve a specific or general goal effectively and efficiently. It outlines steps to take and helps stay focused and organized, whether it’s personal or work-related. Breaking down the goal into smaller, manageable steps, makes it easier to stay motivated and track progress.
It’s an essential part of the strategic planning process and helps with improving teamwork planning Not only in project management, but action plans can be used by individuals to prepare a strategy to achieve their own personal goals as well.
Components of an action plan include
- A well-defined description of the goal to be achieved
- Tasks/ steps that need to be carried out to reach the goal
- People who will be in charge of carrying out each task
- When will these tasks be completed (deadlines and milestones)
- Resources needed to complete the tasks
- Measures to evaluate progress
What’s great about having everything listed down on one location is that it makes it easier to track progress and effectively plan things out.
An action plan is not something set in stone. As your organization grows, and surrounding circumstances change, you will have to revisit and make adjustments to meet the latest needs.
Why You Need an Action Plan?
Sometimes businesses don’t spend much time on developing an action plan before an initiative, which, in most cases, leads to failure. If you haven’t heard, “failing to plan is planning to fail” said Benjamin Franklin supposedly once.
Planning helps you prepare for the obstacles ahead and keep you on track. And with an effective action plan, you can boost your productivity and keep yourself focused.
Here are some benefits of an action plan you should know;
- It gives you a clear direction. As an action plan highlights exactly what steps to be taken and when they should be completed, you will know exactly what you need to do.
- Having your goals written down and planned out in steps will give you a reason to stay motivated and committed throughout the project.
- With an action plan, you can track your progress toward your goal.
- Since you are listing down all the steps you need to complete in your action plan, it will help you prioritize your tasks based on effort and impact.
How to Write an Action Plan?
From the looks of it, creating an action plan seems fairly easy. But there are several important steps you need to follow with caution in order to get the best out of it. Here’s how to write an action plan explained in 6 easy steps.
Step 1: Define your end goal
If you are not clear about what you want to do and what you want to achieve, you are setting yourself up for failure.
Planning a new initiative? Start by defining where you are and where you want to be.
Solving a problem? Analyze the situation and explore possible solutions before prioritizing them.
Then write down your goal. And before you move on to the next step, run your goal through the SMART criteria. Or in other words, make sure that it is
- Specific – well-defined and clear
- Measurable – include measurable indicators to track progress
- Attainable – realistic and achievable within the resources, time, money, experience, etc. you have
- Relevant – align with your other goals
- Timely – has a finishing date
Use this SMART goal worksheet to simplify this process. Share it with others to get their input as well.
And refer to our easy guide to the goal-setting process to learn more about setting and planning your goals.
Step 2: List down the steps to be followed
The goal is clear. What exactly should you do to realize it?
Create a rough template to list down all the tasks to be performed, due dates and people responsible.
It’s important that you make sure that the entire team is involved in this process and has access to the document. This way everyone will be aware of their roles and responsibilities in the project.
Make sure that each task is clearly defined and is attainable. If you come across larger and more complex tasks, break them down to smaller ones that are easier to execute and manage.
Tips: Use a RACI Matrix template to clarify project roles and responsibilities, and plan projects
Step 3: Prioritize tasks and add deadlines
It’s time to reorganize the list by prioritizing the tasks. Some steps, you may need to prioritize as they can be blocking other sub-steps.
Add deadlines, and make sure that they are realistic. Consult with the person responsible for carrying it out to understand his or her capacity before deciding on deadlines.
Step 4: Set milestones
Milestones can be considered mini goals leading up to the main goal at the end. The advantage of adding milestones is that they give the team members to look forward to something and help them stay motivated even though the final due date is far away.
Start from the end goal and work your way back as you set milestones. Remember not to keep too little or too much time in between the milestone you set. It’s a best practice to space milestones two weeks apart.
Step 5: Identify the resources needed
Before you start your project, it’s crucial to ensure that you have all the necessary resources at hand to complete the tasks. And if they are not currently available, you need to first make a plan to acquire them.
This should also include your budget. You can assign a column of your action plan to mark the cost of each task if there are any.
Step 6: Visualize your action plan
The point of this step is to create something that everyone can understand at a glance and that can be shared with everyone.
Whether your action plan comes in the shape of a flowchart, Gantt chart, or table, make sure that it clearly communicates the elements we have identified so far – tasks, task owners, deadlines, resources, etc.
This document should be easily accessible to everyone and should be editable.
Step 7: Monitor, evaluate and update
Allocate some time to evaluate the progress you’ve made with your team.
You can mark tasks that are completed as done on this final action plan, bringing attention to how you’ve progressed toward the goal.
This will also bring out the tasks that are pending or delayed, in which case you need to figure out why and find suitable solutions. And then update the action plan accordingly.
Action Plan Templates
Business action plan
You may like to read: The Easy Guide to Making a Business Plan for Presentations
Marketing action plan
Strategic action plan
Corrective action plan template
Learn more about: Corrective Action Plan template.
Additional resources: The Easy Guide to Creating a Business Contingency Plan
Simple action plan template
Any More Tips on Creating an Action Plan?
An action plan is designed to guide your way to accomplishing your goals. It turns your vision into actionable goals and steps. And it helps you stay focused and motivated.
From an individual employee in an organization to larger departments can make use of action plans to steer their way towards completing their goals.
Maybe you are about to create your very first action plan, or you are already a pro at writing them. Either way, we’d like to hear your opinions on how to write an action plan. Do share them with us in the comments section below.
FAQs About Action Plan
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Lack of clarity on goals: Make sure the team understands the goals and objectives of the action plan. The goals should be specific, measurable, attainable, relevant, and time-bound (SMART).
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Unclear responsibilities: Assign clear roles and responsibilities for each team member to avoid confusion and ensure accountability.
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Overcomplicating the plan: Keep the action plan simple and easy to understand. Avoid adding unnecessary complexity or detail that may confuse the team.
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Failure to prioritize tasks: Prioritize tasks based on their importance and urgency. This will ensure that the team focuses on the most critical tasks first.
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Inadequate resources: Ensure that the team has access to the necessary resources such as time, budget, and equipment, to carry out the action plan successfully.
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Lack of communication: Effective communication is crucial to the success of any action plan. Ensure that team members are regularly updated on progress and any changes to the plan.
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Failure to monitor progress: Regularly monitor progress and adjust the action plan as needed to ensure that it stays on track and achieves its goals.
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Strategic action plan: This type of plan outlines the long-term goals and objectives of an organization, and the actions that will be taken to achieve them. It typically covers a period of several years and includes high-level strategies and initiatives.
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Operational action plan: This plan focuses on the day-to-day operations of an organization, outlining the actions that will be taken to achieve short-term goals and objectives. It typically covers a period of one year or less and includes specific actions and timelines.
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Project action plan: This type of plan is used for individual projects and outlines the actions that will be taken to achieve specific project goals and objectives. It includes a detailed breakdown of tasks, timelines, and responsibilities.
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Sales action plan: This plan focuses on the actions that will be taken to increase sales and revenue. It includes specific strategies for marketing, sales, and customer service.
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Marketing action plan: This plan outlines the actions that will be taken to promote a product or service and increase brand awareness. It includes strategies for advertising, social media, public relations, and other marketing initiatives.
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Crisis management action plan: This type of plan outlines the actions that will be taken in the event of a crisis, such as a natural disaster or security breach. It includes specific protocols for communication, evacuation, and other emergency procedures.
An action plan can be used by anyone who wants to achieve specific goals or objectives. It is a useful tool for individuals, teams, and organizations in a variety of contexts. Here are some examples:
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Individuals: An individual can use an action plan to achieve personal goals such as losing weight, completing a degree, or starting a business.
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Teams: A team can use an action plan to achieve goals related to a specific project or initiative. For example, a marketing team may use an action plan to launch a new product.
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Small businesses: Small businesses can use an action plan to achieve goals related to sales, marketing, operations, or finance.
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Non-profit organizations: Non-profit organizations can use an action plan to achieve goals related to fundraising, volunteer recruitment, or program implementation.
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Government agencies: Government agencies can use an action plan to achieve goals related to policy implementation, disaster response, or public safety.
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Educational institutions: Educational institutions can use an action plan to achieve goals related to improving student outcomes, increasing enrollment, or expanding programs.
